Give Outlook some time to complete the full indexing (it depends on the number and size of mailboxes and connected PST files). Check Microsoft Outlook in the indexing options and save the changes. Now you need to enable Outlook Indexing in Search Settings, which was previously disabled. Open an elevated PowerShell console and restart the WSearch service: Check the box Allow this file to have context indexed in addition to file properties -> click OK.Right-click the OST or PST file you need and select its properties.Select files one by one and click Open file location.Open File -> Account Settings -> Account Settings.In the properties of Outlook OST and PST files, make sure that their indexing is allowed (it is worth doing regardless of their indexing being already enabled in Windows Search Service settings). Close Outlook, and using the Process Manager, make sure there is no outlook.exe process running on your computer.Disable the indexing for Microsoft Outlook.To solve the problem, you should temporarily exclude Outlook from items that are scanned by the Windows Indexing Service. Enable Outlook Indexing by Windows Search Service If you haven’t made significant configuration changes in Outlook for a long time and indexing is still ongoing, then the problem with the Outlook index is obvious.
If you have recently (up to 3-4 hours) performed these operations, you need to wait until indexing is complete. The Outlook search index is rebuilt when you add a new mailbox or Outlook Personal Folder (PST) file, move emails between folders, etc.
This may not seem like a long time but actually is when you are on the phone with a client who is sending you multiple emails and you have these delays for each one it can seem like an eternity.Outlook is currently indexing your items. So we started deploying converting some users to use cached mode but noticed that this causes a delay in receiving emails from the Exchange server, The delay can be any where from a few seconds to a minute. Our archiving solution allows us to keep our mailbox sizes tamed. My thoughts were to force everyone one to use Outlook in cached mode, especially since most of our mailboxes are less than 10gb. Many users are experiencing performance issues such as lagging when access folders and also getting Outlook not responding errors. All are configured to connect their Outlook 2016 client using online mode.
We have Exchange 2016 on premise server w/ about 150 clients.
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